So you’re attainable to dig into Notion, but you don’t apperceive area to start? You’ve heard abundant things about how customizable and automatic it is, but staring at a bare folio leaves you activity overwhelmed? Don’t worry, as this beginner’s adviser to Notion will get you bound up to acceleration and attainable to dig deeper. Be prepared, though: already you’re hooked, you’ll acquisition affluence of aerial holes to dive into!
If you don’t yet accept Notion on your desktop, you’ll appetite to download it (for Mac or PC). The browser adaptation works aloof fine, and can be attainable if you appetite to accept assorted pages attainable at once, but putting the app on your desktop helps it acquire its applicable abode in your agenda ecosystem.
You’ll additionally appetite to download the app on your iPhone or Android device. and iPad if you’re application one. The app lends itself added to desktop use, but you’ll appetite the apparatus attainable on all your accessories if you’re activity to use it to its abounding potential. The iOS and Android apps are absolutely attainable for on the go. The iPad app does accord you admission to your pages but leaves commodity to be desired. The Notion aggregation has accustomed as much, and is able that adaptable improvements are on the roadmap.
After you’ve created an annual (a breeze with SSI from Google) you’ll appetite to download the web clipper in adjustment to cull web pages anon into Notion. Notion’s own Web Clipper is handy, but an alike bigger advantage is the Save to Notion extension, which allows you to add metadata to the admission appropriate at capture! Added on that later.
To get started with building, you’ll appetite to accept the basal elements you accept at your disposal.
The diminutive assemblage of Notion is the block. Aloof like legos, you allotment blocks calm to actualize whatever you can imagine.
Each block blazon can be moved, bifold and formatted. Alike added agitative is that every alone block has a altered link, authoritative it attainable to cantankerous advertence blocks beyond your system.
Basic blocks accommodate the accepted elements of chat processors such as text, headers, bulleted and numbered lists. There are additionally “to-do lists” (checkboxes), quotes and call-outs to draw absorption to important text, dividers, nested pages and links to absolute pages.
We’ll stick to basal block types in this commodity (this is a 101 guide, afterwards all) but added block categories accommodate inline mentions, media and embeds, databases and avant-garde blocks like breadcrumbs.
Think of pages as Google Docs — except you can body them out of all sorts of blocks, customizing the layout, formatting and capacity with ease.
Tables are your backup for Excel or Google Sheets — unless you’re application axis tables or assuming complicated abstracts analysis. Add meta abstracts with the accepted backdrop including text, numbers, and formulas. Footfall it up with added advantageous backdrop such as checkboxes, multi and distinct select, and “person” (for added users in your workspace).
Okay, so you accept the app and you accept the Lego pieces you accept at duke to build. Now, how do you get about and break informed? Here’s aggregate you charge to apperceive to get started with the Notion UI.
You’ll appetite to adapt your Notion pages so you apperceive area to acquisition things, but back you charge to grab commodity quickly, use the Quick Acquisition articulation in the sidebar. Alike faster is the keyboard adjustment Control/CMD P
You can see your folio updates in the sidebar. There’s Inbox for new mentions and comments, Afterward for changes fabricated to pages you chose to follow, All for every change in your Notion annual and Archive. Bang on the accessory in the high appropriate bend to change your notification settings.
This is area you can adapt your plan, announcement information, notifications and more. If you accept a Aggregation Plan, this is area you can administrate your aggregation — abacus or removing members, alteration permissions, and so on.
Your Aftereffect is the map of your Notion universe.
Let’s booty it from the top.
Your favorites are manually selected. On any page, you’ll see Admired in the top appropriate corner. Bang and the folio is added to this area of your sidebar. You can bang afresh to remove. From the Favorites area you can additionally bang the three dots to acknowledge the advantage to Abolish From Favorites.
The Workspace area alone appears if you accept a Aggregation Plan. Pages apparent actuality are attainable by anybody on your team, admitting you can adapt the permissions depending on what you appetite association to be able to do with anniversary page. See “Sharing” beneath for more.
Pages move to this area already they’ve been aggregate with individuals, groups or integrations.
As the name implies, these pages are clandestine to you. Back you bang New Page, your folio will be created actuality and will be clandestine until you manually allotment it with others.
Now here’s area things get fun!
As mentioned above, the diminutive assemblage of Notion is the “block”. Yes, there are accepted argument and bulleted lists, but you can additionally adapt things aural toggles, actualize a quick agitation annual with analysis boxes or alike bury video, images and web bookmarks.
The absolute adorableness of blocks is the adeptness to amalgamate them about you choose! This agency you can actualize dashboards and claimed wikis with ease. Since Notion was congenital for building, embeds are attainable to actualize and move (none of the lag you’ll acquisition in a Google or Chat doc). It’s additionally cool attainable to annoyance and bead any block, change a block from one blazon to another, or alike it.
Don’t stop there. Actualize columns to adapt blocks (drag until you see the dejected band move abutting to the absolute block). Use colors, emojis and images to adapt your page. Use quotes and callouts to draw absorption to specific argument (great for administration instructions on how to cross a page!). Already you get the adhere of things, you can actualize dashboards for planning your assignment and life!
Imagine if you could abode a Google Doc central of the beef of a Google Sheet. Well, with Notion, you can! Anniversary almanac aural a Notion table is absolutely a Page. Remember back we talked about the taxonomy? Anniversary folio is its own certificate and can accommodate any aggregate of blocks you desire.
This is abundantly able for two reasons:
So now that your pages are organized in tables and accept advantageous metadata, you can adjudge absolutely how you appetite to appearance your information!
Tables alpha by absence as a simple two-column table. Already you’ve created your table and properties, you can bang Add a appearance abutting to the table name and actualize any of the afterward views:
Any appearance can again be filtered and sorted! Clarify by any acreage or actualize clarify groups. Use one or assorted sorts to accompany the advice you charge to the surface. Perfected a view? Alike it and hardly abuse the filters to accord you the exact ambience you need. Learn added about how filtered angle can advice you administer tasks and project.
Pulling web pages into Notion is a abundant way to abridge recipes, aggregate a read-it-later list, or accumulate images to a affection board. You’ve got a few options back it comes to “clipper” browser extensions. With any clipper, you’ll appetite to install and pin the addendum and assurance in to your Notion account. The absolute abridgement acquaintance varies.
With Notion’s own clipper, you’ll artlessly adapt the name of the folio and baddest the workspace and destination database. The clipper will grab the URL and, in best cases, the agreeable of the page. Occasionally, the folio agreeable won’t arise absolutely aural Notion.
With the Save to Notion extension, you actualize Forms for abridgement to altered databases. Baddest your workspace and destination database and again adapt which fields you appetite to ample out back you clip.
When you’re attainable to blow a page, you’ll accept one of your forms and ample out as abounding of the fields as you like. The folio gets abrupt to the database with this metadata already abounding out! This way, you don’t charge a abstracted footfall to action your clippings.
Share any folio by beat Allotment in the high right-hand corner. You can instantly broadcast to the Web (with the advantage of acceptance chase agent indexing or not). For added specific sharing, add association application their email abode (or aloof their name if you’ve already aggregate with them). The permission options are adequately straightforward:
There are two important nuances for sharing:
Once you get the adhere of the appearance we aloof explored, you can actualize dashboards for planning your work.
There are a few simple agency that you can activate application Notion and accretion a lot of amount appropriate away:
Once you get adequate with Notion, you can advantage the apparatus for added circuitous uses. Booty what you’ve abstruse actuality and dig into Activity Management, advance creation, or quick and attainable accessible web pages (great for acting pages like sales and landing pages).
The absolution and the anathema of Notion is that you can accomplish whatever you want! Sometimes, this agency you’ll end up with pages ancestry like rabbits and pages nested central pages central pages. All this leads to the bind of: Area is that thing?
You can abstain this pitfall with a few attainable tips:
That’s it. You’re on your way! You’ve got aggregate you charge to get a solid start. Here’s a secret, though: the accomplished advantage move back accepting started with Notion is to map out your Notion bureaucracy afore architecture too much. Figure out what you appetite to actualize and why, again focus on acquirements the how. Afterwards that, you’ll appetite absolutely dig in to the wonders of Notion Databases. You can additionally analyze added with the assets below. Happy Notion-ing!
How To Write A Table Of Contents – How To Write A Table Of Contents
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