How To Write A Memo To Employees Examples

Prepare your agent arrangement letter on aggregation letterhead. Follow the block appearance of business letter writing. This agency all the curve should be even left. The top band should accept the date. The abutting line, four spaces down, should accommodate the employee’s name and address, single-spacing amid lines. Amplitude alert and accommodate the salutation. Use the person’s aboriginal name for a added claimed touch, i.e., “Dear Jennifer:” Amplitude two added times to activate your letter.

Open your letter on a warm, affable agenda that additionally summarizes your purpose for writing. For example, you ability say in the aboriginal paragraph: “I am admiring to affirm your alternative as ABC Company’s new business manager, with a starting date of Monday, March 26, 2012.”

Describe the employee’s job responsibilities, the accepted assignment hours and the breadth of any acquittal period, if applicable. If the position requires a abundant accord of travel, be abiding to specify the allotment of time the agent is accepted to be on the road. For example: “As we discussed, the business administrator is accepted to biking to in-state and out-of-state audience about 40 percent of the time, at a agenda to be bent with the business director.”

Cite the employee’s salary, medical allowances and added agreement that were discussed during the account process. For the account of brevity, accommodate an agent handbook with your letter and advertence it in the anatomy of the arrangement letter. Be abiding to point out added highlights of the handbook, which may accommodate aggregation procedures, anniversary and vacation behavior and dress codes.

Ask the -to-be agent to assurance and date the letter in a amplitude appointed at the basal of the letter. Accommodate a date by which you would like the arrangement letter returned. Tell the agent that one archetype will be alternate to him already it is active by the adapted aggregation representative.

Close the letter on a absolute note. For example, you ability write, “We actual abundant attending advanced to your acknowledgment to this letter. We are assured that your abilities and accomplishments will be admired assets. If you accept any questions about this offer, amuse do not alternate to alarm me at 888-123-4567. In the meantime, congratulations and amuse apperceive that we at ABC Aggregation attending advanced to a continued and mutually benign alive relationship.”

Space twice, again end the letter with “Sincerely.” Amplitude four times and assurance the letter. Accommodate curve for the employee’s signature and date, as able-bodied as yours, at the actual basal of the letter.

Proofread and adapt your letter afore sending it.

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Writer Bio

With education, bloom affliction and baby business business as her amount interests, M.T. Wroblewski has bound pieces for Woman’s Day, Family Circle, Ladies Home Journal and abounding newspapers and magazines. She holds a master’s amount in journalism from Northern Illinois University.